The Terms and Conditions detailed below are binding on any use of the Service that applies to the Client from the time that we provide the Service to the Client.

We reserve the right to change these Terms at any time, effective upon the posting of modified terms. We will make every effort to communicate these changes to the Client via email or notification via the website. It is the Client’s obligation to ensure that Client has read, understood and agreed to the most recent terms available on the website.

By signing the Engagement Letter for the Service, the Client acknowledges that they have read and understood these Terms of Use and have the authority to act on behalf of any person for whom the Clients are using the Service. By continued use of the Service, the Client is deemed to have agreed to these Terms of Use on behalf of any entity for whom the Client uses the Service.

Terms and Conditions

Payment of Service

1. It is understood that unless the Client cancels the Service in writing, we shall continue to provide the Service for another 12 months. We shall issue an invoice for the 12 (twelve) months, to the value of the Fee. (beginning of 13mths)
2. The Fee for the services covered as stated in the signed engagement letter is subject to change, and our payment terms are “Payment in Advance”. If the Client fails to pay our invoice in accordance with our payment terms, we reserve the right to cease the work of the Client immediately and without penalty. We reserved the right not to deliver according to the service agreement as the payment terms has not been observed by the Client.
3. Payment in Advance for following services
4. For package services, 7 working days upon the signing the engagement letter
5. For corporate secretary services, upon signing the engagement letter or taking over secretary documents, whichever earlier.
6. For registered office address, upon the requested start date of filing the office address with ACRA or before
7. For corporate tax service, 7 working days upon the submission of draft tax computation
8. For compilation, 7 working days upon the submission of draft financial statements
9. Payment is to be made to Accountscan Express Pte. Ltd.
10. We accept bank transfer, cheque and Paynow. Please note that any payment terms presented to you in the process of signing up for paid Services are deemed part of this Agreement.

Timing of deliverables

1. We will respond to a Client’s email within three (3) business day. We also expect Clients to answer our emails in a timely manner.
2. We work on all assignments in a timely manner and, as agreed with the Client, we will keep to time limits set with them. Any exceptions will be communicated to the Client as soon as possible.

Digital Documents

1. Only digital copies of all the secretarial, tax and compilation documents shall be provided and maintained unless expressly stated.
2. We will not be held liable for the maintenance of any physical secretarial, tax and compilation documents, where digital format of the documents are available.
3. Where the physical documents are received from the previous Company Secretary, we will organise for the scanned copies of all the previous secretarial records. Once the scan is completed, the physical documents will be handed over to the client for their safe keeping. Additional charges may apply depending upon the volume of documents.

Digital Signature

1. Where the documents are sent for digital signature, they will be sent via the secure service Hello Sign, Inc. to the authorised email ids of the respective persons.
2. The respective person shall then sign the document using the secure service Hello Sign, Inc.
3. Where the documents are digitally signed, the respective persons shall indemnify the appointed Company Secretary, Tax Agent and/or Compiler of the digital signature on such documents.

Digital Communication

1. All communication by the appointed Company Secretary, Tax Agent and/or Compiler shall be via digital means, which includes but not limited to emails, teleconferencing, etc.
2. Where Notice calling the Meeting of Directors/Shareholder etc. is served electronically, it shall be deemed to have been sent physically.

Corporate Secretary Service Agreement

Services included in our Fee for corporate secretary matters:

1. Notifications to Shareholders and directors including but not limited to: (a) When annual filing of accounts are due; (b) Any ACRA notifications; AGM due date.
2. Digital storage of company registers and resolutions. These are available for on cloud. Please email to request if not already shared on cloud. The following statutory books and registers as required by the Act:
3. Register of Applications and Allotments;
4. Register of Transfer;
5. Register of Members;
6. Register of Directors and Directors’ Interest;
7. Register of Directors Resolutions;
8. Register of Members Resolutions.
9. Directors’ resolution for the approval of financial statements.
10. Preparation of AGM minutes with content provided by client and resolution.
11. Filing of annual returns excluding ACRA filing charges

Our Service is based on assumptions as below:

1. The Client is advised to seek secretarial counsel before important changes in the Company are taken up, such as: Loan from bank, fees to the Directors, dividend declared (if any) to the Shareholders, loan to the Directors etc. In-depth advice on such topics will be charged as advisory/compliance talk-time.
2. Preparation of necessary resolutions to document the various changes in the company, such as: appointment/resignation of Director, allotment/transfer of shares etc are all upon request and separate fees are chargeable.
3. The Client shall co-operate in organising the signatures of the remaining Directors and Shareholders to the resolutions so prepared by the appointed Company Secretary. Separate fees are chargeable for the coordination efforts.
4. Client will be responsible for informing to the Company Secretary in writing any management decisions that may result in corporate changes including but not limited to:
5. Change in the financial year-end
6. Change in the registered office
7. Appointment/resignation/change in personal details of Director(s)
8. Allotment of additional shares
9. Transfer of shares
10. Changes in capital structure (sub-division / consolidation etc)
11. The Client shall not prepare any documents/resolutions or file any return with ACRA pertaining to any changes mentioned in point iii) above. The Company Secretary will not be liable for any such document or changes made. Any request for restructuring of documents for such changes shall be chargeable.

Registered Office Address Service Agreement

Services included in our Fee for corporate secretary matters:

1. We will provide “5001 Beach Road, #04-13, Golden Mile Complex, Singapore 199588” as your registered office address for commercial and government purposes from the hours of 9:30am to 5:30pm, Monday to Friday. For all inquiries, please write to admin@accountscan.com.sg.
2. E-notifications. Client to nominate an email address for all scanned mail to be forwarded. We will scan received mail every week, and forward a PDF to the nominated email address. The Client shall only receive notifications if mail arrives.
3. We store physical mail safely until collected by the Client (kept as long the fee is paid annually). We retain the right to not accept any excessively large, unreasonable or unlawful packages. We also reserved the right to request client to collect the mails due to its volume and if the mail is not collected within a period of three (3) months, it will be shredded or otherwise disposed of.

Our Service is based on assumptions as below:

1. We do not open any letters if we are not authorised by the clients
2. Cheque deposit service is considered as an Additional Service. Please contact admin@accountscan.com.sg to get a quote if you need the same.
3. Our premises cannot be used for storage of inventory or supplies for a company. Client should also not provide our address to outside parties, such as customers, as the location where display or inventory items are kept.

Tax Service Agreement

Services included in our Fee for corporate tax:

1. Notification and submission of Estimated Chargeable Income
2. Preparation of corporate tax computation
3. Filling and submission of corporate tax form acknowledged by client

Our Service is based on assumptions as below:

1. We have relied on information per the Trial Balance, Balance Sheet, Profit and Loss Statement and General Ledger for the year ended ___________ made available to us, to compute the current year tax payable for the Year of Assessment _____ (financial year ended ________).
2. Profit Before Tax for purpose of tax computation is based on your finalised management account submitted.
3. Taxable income refers to gains or profits from any trade or business, income from investment such as dividends, interest and rental, royalties, premiums and any other profits from property and other gains that is revenue in nature. These taxable income shall be clearly identifiable from the management account.
4. Non-taxable income that are capital gain or income exempted from tax must be clearly identifiable from the trial balance provided or explicitly indicated by client upon providing the supporting documents.
5. Medical expenses are assumed qualify for full tax deduction and utilised to compute the amount that constitutes less than 1% of the total remuneration of the employees. We have assumed that there are no other medical expense/insurance included in other items of the Profit and Loss Statement.
6. We have assumed the no private expenses and all expenses in the trial balance were incurred for business purposes. Common expenses accounts are entertainment, upkeep of motor vehicles, general expenses, telephone expenses, etc.
7. We have assumed that no capital expenses are incurred unless otherwise specified by client upon providing the supporting documents.
8. We have assumed that the total amount of contributions made to The Central Provident Fund (CPF) Board is within the prescribed limit under the CPF Act and thus, the entire CPF contribution incurred during the financial year has been claimed for deduction.
9. We have assumed that the total costs of the additions to fixed assets for the financial year is as identified by the Company and supported in the fixed assets schedule provided.
10. We have assumed that there are no disallowable items charged to the Profit and Loss Account, other than those already identified in the previous year tax computation for the financial year ended.
11. For the purpose of the tax provision, we have not considered tax deduction of research and development expenses under Section 14DA of the SITA.
12. We understand that the Company has adopted the FRS 109 tax treatment and impairment losses incurred in respect of bad debts have been claimed in full.
13. We have assumed that all related party transactions were carried out at arm’s length and made know to us upon providing the supporting documents
14. We have assumed that all withholding tax obligations, where applicable, have been complied with.
15. Advisory on personal taxes such as those of directors are not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.
16. Advisory on GST matters are not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.
17. Advisory on withholding taxes are not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.
18. Advisory on property taxes are not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.
19. Revision of corporate tax after the acknowledgement by client on the corporate tax computation is not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.
20. IRAS may query any tax submission within a 5-year period. Any tax queries issued by IRAS for any routine compliance review are not included in our general service agreement unless specified. Separate fee such be agreed for separate service agreement.

Compilation Service Agreement

Services included in our Fee for compilation:

1. Preparation of unaudited financial statements based on all information provided by client, which comprise the statement of financial position of the Company, the statement of profit or loss and other comprehensive income, statement of changes in equity and statement of cash flows of the Company for the year then ended, and notes to the financial statements, including a summary of significant accounting policies.

Our Service is based on assumptions as below:

1. We do not audit the accounts and we do not express an opinion on the accompanying financial statements of the Company.
2. Management is responsible for the other information. The other information comprises the Directors’ Statement set out on pages 1 to 2.
3. Management is responsible for the preparation of financial statements that give a true and fair view in accordance with the provisions of the Act and FRSs, and for devising and maintaining a system of internal accounting controls sufficient to provide a reasonable assurance that assets are safeguarded against loss from unauthorised use or disposition; and transactions are properly authorised and that they are recorded as necessary to permit the preparation of true and fair financial statements and to maintain accountability of assets.
4. In preparing the financial statements, management is responsible for assessing the Company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Company or to cease operations, or has no realistic alternative but to do so.
5. The directors’ responsibilities include overseeing the Company’s financial reporting process.

• Client will be responsible for providing documents within the same financial year of occurrence for the purpose of disclosing the information in the financial statements. The below supporting are for purpose of disclosing in the financial statements. We do not check the completeness, existence, accuracy, fraud, duplication and omission of the information provided and shall not be held responsible for the completeness, existence, accuracy, fraud, duplication and omission of the information provided. We assumed no such information exist if not provided to us upon us requesting the information below and not exhaustive depending on your business operation.
• Fixed assets schedules including addition and disposal
• Details of any Investment property
• Bank statement and bank reconciliation at year end and its currency
• Trade receivables ageing summay
• Hire purchase schedules and loan agreements
• Any changes in equity information
• Leases schedules under FRS116
• Listing of any related party balances and transactions

Scanning Service Agreement

Services included in our Fee for Scanning:

Our Scanning services mean to convert a hardcopy into a softcopy. A scanner is used for this process. Digitization or Archiving are other terms used instead of scanning. These processes help to save all kinds of your documents, old or new into a Cloud storage for your future retrieval.

Our Service is based on assumptions as below:

1. We charge the trip for collection of documents separately.
2. The fee is charge back on 500 sheets or part thereof. Minimum of 500 sheets are required to engage our scanning services.
3. We assume the sheets are of 70gsm or 80gsm papers in normal paper sizes up to A3. Separate charges will apply for other paper type or sizes.
4. One estimate per Ream, Per 3” A4 Arch file, per 500 sheets as the unit of pricing.
5. We provide free cloud storage sharing of your documents for 30 days or 180 days or 365 days depending on the period of contract entered into. The Cloud storage sharing is maintained as long as you continue as our customer.

Disengagement

1. Where the Client decides to disengage the Services, all digital copies are provided to client. We may charge a disengagement fee to cover the time cost if any further communication on documents handed over. No pro-rata refund is applicable in case the Services are terminated by the Client.
2. Upon disengagement, we will only provide digital copies of all the secretarial, tax and compilation records to the Client.